HIPAA-compliant data sharing — without the credential sprawl, the busywork, or the tool sprawl
Practices and billing teams move PHI every day — across email, file sharing, forms, and signatures. MnemoShare replaces the credentials you manage, the manual steps you do by hand, and the patchwork of point tools with one HIPAA-ready platform.
No keys to rotate. A workflow engine with integrated AI that detects PHI, classifies it, and routes it automatically — with an immutable audit trail for every disclosure and a BAA available. Built for covered entities and business associates.
One platform. Three problems solved.
MnemoShare doesn't just encrypt files. It removes the credential burden, automates the PHI workflows you run by hand, and consolidates the tools you pay for separately today.
No Credentials to Manage
Short-lived, identity-bound credentials replace shared links and permanent logins. Every access is tied to a verified person and expires automatically — nothing to rotate, revoke, or forward by mistake.
- Every PHI access tied to a verified person
- No shared links to leak or forward
- No rotation or offboarding work
Workflow Engine + Integrated AI
A built-in workflow engine automates intake, classification, routing, approvals, and logging. Integrated AI detects PHI/PII — routing it out of email and into secure, audited sharing automatically, with no behavior change required.
- Automate intake, ROI, and referrals
- AI-driven PHI detection & DLP
- Anomaly detection on every transfer
Consolidate Your Stack
Secure email, file sharing, web forms, e-signature, and one-time secrets — in one HIPAA-ready platform. Retire the separate vendors, logins, and BAAs you juggle today.
- Replace 4–6 point tools with one
- One audit trail across every channel
- Fewer vendors, contracts, and logins
HIPAA Evidence, Automatically
Hash-chained audit trails you can cryptographically verify, pre-mapped HIPAA Security Rule controls, and dynamic authorization questionnaires document need-to-know at the point of access — so audits become a retrieval exercise, not a research project.
- Immutable, independently verifiable audit
- App-layer encryption — even we can't read your PHI
- Pre-mapped § 164.312 controls + BAA available
From patient intake to claims — one secure platform
The same platform handles every PHI exchange across your practice or billing operation — automated, audited, and consolidated instead of cobbled together from separate tools.
Patient Intake & Forms
Collect intake and consent forms through secure web forms that feed an automated workflow — AI detects PHI and routes it without manual handling.
New patients, consents, questionnaires
Referrals & Care Coordination
Share records with specialists and partners through identity-verified links — with a complete, tamper-evident disclosure audit for every recipient.
Specialist referrals, transitions of care
Billing & Claims Exchange
Exchange claims, EOBs, and remittance files with payers and billing partners automatically — with native EDI 837/835 support, replacing email attachments and brittle SFTP scripts.
RCM, payers, clearinghouses
Release of Information
Fulfill records requests with dynamic authorization questionnaires that document need-to-know — and immutable proof of every disclosure.
Patient requests, attorneys, payers
Business Associate Exchange
Share PHI, BAAs, and audit evidence with vendors and business associates — identity-verified, fully logged, and consolidated in one platform.
Vendors, business associates
Consents & Signatures
Get HIPAA authorizations and consents e-signed in the same platform — no separate e-signature tool, no PHI sitting in a third-party inbox.
Authorizations, consents, agreements
What HIPAA actually requires for file sharing
The HIPAA Security Rule (45 CFR § 164.312) specifies technical safeguards that apply to any system handling electronic protected health information (ePHI). Encryption alone is not enough.
Access Control
§164.312(a) — Only authorized persons should access ePHI. MnemoShare uses identity-bound, ephemeral credentials — every access tied to a verified person, never a shared key.
Audit Controls
§164.312(b) — Record and examine activity in systems containing ePHI. MnemoShare produces structured, immutable audit events exportable to WORM storage.
Encryption
§164.312(e) — Protect ePHI in transit and at rest. MnemoShare uses TLS 1.3 in transit and AES-256-GCM at rest with customer-controlled encryption keys.
Person Authentication
§164.312(d) — Verify a person is who they claim to be. SSO integration, enforced MFA, and optional hardware-backed mTLS with TPM/YubiKey.
Integrity Controls
§164.312(c) — Protect ePHI from improper alteration or destruction. SHA-256 checksums verify file integrity. AES-256-GCM provides authenticated encryption.
Authorization Verification
Beyond HIPAA minimums — MnemoShare requires recipients to answer configurable questions before accessing files, documenting authorization at the point of access.
Why encryption alone isn't HIPAA-compliant file sharing
Many tools call themselves “HIPAA-compliant” because they encrypt data. But HIPAA requires much more than encryption — and most breaches don't involve breaking encryption at all.
Encryption-only solutions miss
- ✕Who accessed the file and whether they were authorized
- ✕Whether the shared link was forwarded to unauthorized parties
- ✕Evidence of authorization at the point of access
- ✕Tamper-evident audit trail for investigations
- ✕PHI detection before the file leaves the organization
MnemoShare provides
- Identity-bound access — every action tied to a verified person
- Ephemeral credentials that can't be shared or reused
- Dynamic questionnaires documenting authorization
- Immutable audit export to WORM storage
- Real-time PHI/PII detection and malware scanning
Ahead of the major file-transfer platforms on HITRUST
Among the major enterprise file-transfer platforms — Kiteworks, MOVEit, GoAnywhere, and ShareFile — none holds HITRUST CSF certification. MnemoShare has HITRUST CSF r2 certification in progress (engagement letter signed Q2 2026), and the platform produces the evidence your organization needs for its own certifications.
Business Associate Agreement
BAAs available for SaaS customers. Self-hosted deployments run entirely within your infrastructure — MnemoShare never accesses your ePHI.
Self-Hosted or Managed SaaS
Deploy in your own infrastructure for maximum control, or use our managed SaaS with dedicated instances. Your encryption keys stay under your control either way.
Ready for file sharing that actually supports HIPAA?
See how MnemoShare goes beyond encryption to provide the access controls, audit trails, and evidence your compliance program needs.